80% of Tickets. Handled Automatically.
for Real Estate Agents
Real estate clients — buyers, sellers, and tenants — expect fast answers to time-sensitive questions, and a slow response at a critical moment in a transaction damages the relationship that referrals are built on. AI customer support handles the full inbound communication load: tenant maintenance requests, buyer status queries, seller update requests, and general property enquiries — triaging, responding, and routing each based on urgency and content. Maintenance requests are logged, routed to the appropriate tradesperson, and tracked to resolution without the property manager monitoring a separate inbox. Transaction status queries receive an automatic update based on what's actually in the agent's system. Only escalations that genuinely require human judgement reach the team.
Support automation for gyms, clinics, coaches, and agencies across US, UK & Australia
What Real Estate Agents typically see in 90 days
Based on average across active AI customer support deployments
The problem
Client communication that doesn't stop when you do
Sound familiar? These are the three problems Real Estate Agents tell us they were dealing with before working with us.
Tenant maintenance requests, buyer queries, and seller updates scattered across WhatsApp, email, and property management platforms — critical messages buried in a mix of low-priority threads with no triage system separating urgent from routine.
Clients calling at 9pm expecting business-hours speed of response — the expectation that property professionals are always available creates pressure that no team can sustain without systems that handle routine queries autonomously.
Tenant maintenance requests that fall through the gaps — logged but not tracked, routed to a tradesperson who doesn't respond, and only surfaced when the tenant escalates with frustration weeks later.
The solution
What it actually does for Real Estate Agents
Three outcomes you'll see in the first 30 days. These aren't promises - they're what our Real Estate Agents clients report consistently.
Centralised inbox with AI triage — every incoming message is categorised (maintenance, transaction query, general enquiry, complaint, urgent), responded to automatically where appropriate, and escalated to the right team member where human judgement is needed.
Automated property transaction status updates sent proactively at each milestone — buyers and sellers receive confirmation at each stage without needing to chase for information, reducing the volume of incoming 'just checking in' calls.
Tenant maintenance requests logged in the property management system, routed to the appropriate tradesperson, and tracked through to completion — with automated updates to the tenant and the property manager at each stage.
What's included
Everything included for Real Estate Agents
Knowledge Base Training
Your AI trains on every doc, FAQ, email, and past support ticket. The more you feed it, the smarter it gets - and it never forgets.
Instant Resolution
AI resolves 80% of inbound tickets in under 60 seconds. No wait time, no queue, no frustrated customers sitting on hold.
Smart Escalation
Billing disputes, complex cases, and emotional situations get escalated instantly - with full context already written for your team.
Your AI agent live
within 7 days.
Knowledge Audit
We collect every doc, FAQ, policy, and past support ticket. This becomes your AI's training dataset - the more complete it is, the more it can resolve without escalating.
Agent Build
We build and train your AI support agent on your specific products, services, pricing, and policies. Every response is on-brand and accurate.
Integration & Testing
Connected to your support platform (Intercom, Freshdesk, email, or custom). Tested across 200+ real scenarios before going live.
Deploy & Monitor
We go live, monitor CSAT scores, resolution rates, and escalation triggers. Weekly refinements to improve accuracy as new issues emerge.
Everything trained.
Everything managed.
- AI support agent build and training
- Knowledge base upload and structuring
- Support platform integration (Intercom, Freshdesk, or custom)
- Escalation rules and team routing
- Canned response library (100+ scenarios)
- CSAT tracking and reporting setup
- Tone and brand voice calibration
- Monthly retraining with new data
- Priority escalation for urgent issues
- Weekly performance review
One-time build fee
$1,999
- Knowledge base upload and training
- AI agent build + tone calibration
- Platform integration
- 200-scenario testing
- Go-live support
Setup + Management
$1,999
+ $799/mo
- Monthly knowledge base updates
- CSAT monitoring + reporting
- Ongoing retraining
- Escalation optimisation
- Priority support
Not sure what to automate? Book a free audit and we'll map your top 20 support scenarios for free.
What happens when
support never sleeps.
Our support inbox went from 200 tickets a week to 40. The AI handles everything routine and only escalates the genuinely tricky stuff. Our team is transformed.
Sarah Chen
Director · Bright Smile Dental
Members get answers instantly now, even at midnight. Our front desk used to spend hours on the phone answering the same five questions. That's completely gone.
Marcus Reid
Owner · Iron Forge Gym
Client CSAT actually went UP after we deployed AI support. Turns out instant answers beat waiting for a human reply. We should have done this years ago.
Alex Reeves
Founder · Lumen Marketing Studio
Global reach
Serving Real Estate Agents worldwide
Pair it with
AI Voice Agents
Pair your text support agent with inbound call handling for complete customer coverage.
AI Workflow Automation
Connect your support agent to your CRM, billing, and operations stack automatically.
AI Lead Generation
Convert support interactions into upsell opportunities automatically with AI-triggered sequences.
FAQ
Common questions about AI Customer Support for Real Estate Agents
Can the AI support agent integrate with property management software like PropertyMe or Console?
Yes. We build integrations with PropertyMe, Console, Palace, Landlord Studio, and most property management platforms. Maintenance requests logged via any channel write directly to the PM system; transaction status from the PM system feeds automatic client updates without any manual input.
How does the AI handle urgent maintenance requests — like a burst pipe or gas leak?
The agent is configured to recognise emergency maintenance keywords and respond with urgency: providing immediate safety guidance, contacting the emergency tradesperson directly, and escalating to the property manager. Non-urgent maintenance (a broken blind, a dripping tap) enters the standard maintenance queue with a professional response but without emergency routing.
Can the AI manage enquiries from rental applicants during a property campaign?
Yes. During an active rental campaign, the agent handles application status queries, arranges inspection times, answers questions about the property and application process, and updates applicants when a decision is made — so the property manager doesn't spend the campaign fielding the same questions from multiple applicants.
Does it handle enquiries from both property owners and tenants/buyers?
Yes. We build separate response flows for different contact types — landlord and vendor queries have different context and urgency than tenant queries. The agent identifies the contact type from the conversation and applies the appropriate response logic and escalation rules for each.
Stop Answering the Same Questions. Let AI Handle It.
Book a free 30-minute AI audit. We'll show you exactly how an AI support agent would handle your top 20 most common queries - before you spend a dollar.