14 Hours a Week. Back On Your Side.
for Dental Clinics in Portland
A dental practice's operational efficiency depends on its recall and follow-up systems — patients who don't receive a timely recall reminder simply don't rebook, and treatment plans that aren't followed up are accepted at lower rates than they could be. AI workflow automation connects your practice management system to your patient communication tools to run the full patient lifecycle automatically: new patient intake to first appointment, post-treatment care instructions to follow-up booking, and recall sequences triggered precisely at 6 or 12 months from the last visit. The practice's admin team is freed from manually processing forms, chasing confirmations, and managing recall spreadsheets — the system does all of this based on what's actually in the patient record. We work with Dental Clinics across Portland, OR.
Trusted by US service businesses. From $2,999.
What Dental Clinics typically see in 90 days
Based on average across active automation deployments
The problem
The admin your practice keeps putting off — automated
Portland Dental Clinics tell us these are the three biggest problems before they worked with us.
New patient intake forms arriving by email, requiring manual data entry into the practice management system — a task that's slow, error-prone, and entirely preventable with the right automation connecting form submission to patient record creation.
Recall and reactivation campaigns managed in spreadsheets or executed inconsistently, meaning a significant proportion of patients simply fall out of the recall cycle and don't return — representing significant lost lifetime revenue per patient.
Treatment plan follow-ups depending on which staff member remembers to send them — high-value treatment acceptance that could be recovered with systematic follow-up is lost permanently when the reminder doesn't go out within the decision window.
Portland Market
Working with Dental Clinics in the competitive US Portland, OR market
Portland Dental Clinics operate in a market where speed, consistency, and follow-up determine who wins the client. We build and manage AI systems that handle the work your competitors are still doing manually - remotely, live in 14 days, with results guaranteed. Serving Dental Clinics across Portland, OR and OR.
The solution
What it does for Dental Clinics in Portland
Three measurable outcomes within the first 30 days.
Automated new patient intake: the patient receives a digital intake form when they book, the completed form flows into your practice management system, and the patient record is created before the first appointment — no manual data entry required.
Recall sequences that fire automatically based on the patient's last appointment date — triggering at 6, 12, or 18 months with appropriate messaging and a direct booking link — keeping recall rate high without any admin overhead.
Treatment acceptance follow-up that runs for 60 days post-consultation without staff involvement — a sequence that sends the treatment plan summary, addresses common objections, and prompts the patient to book when they're ready.
Your first automation
live within 7 days.
Workflow Audit
We interview your team, record your process walkthroughs, and map every manual task to its automation potential. You see exactly what we'll build before we build it.
Architecture Design
We design the full automation stack - which tools connect to what, every trigger and action, every edge case handled. You approve the blueprint.
Build and Connect
We build every workflow in n8n or Make, connect all your existing tools, and test every path with real data. Zero disruption to what's working.
Deploy and Monitor
We go live and monitor every automation in real time. Weekly check-ins to review performance and add new automations as your business grows.
Everything automated.
Everything maintained.
- Full workflow audit document
- n8n or Make automation builds
- CRM → email → calendar pipeline
- Lead routing and assignment rules
- Invoice and contract automation
- Client onboarding sequences
- Reporting and alerting dashboards
- All tool integrations maintained
- Weekly optimisation check-ins
One-time build fee
$2,999
- Workflow audit and architecture
- Up to 10 automation builds
- All tool integrations connected
- Testing across all flows
- Go-live support
Setup + Management
$2,999
+ $999/mo / month
- Unlimited automation additions
- Weekly performance review
- Error monitoring and fixes
- Monthly report
- Priority support
Not sure what to automate first? Book a free audit and we'll prioritise your highest-impact workflows.
What happens when
your ops run themselves.
Within 30 days we had AI agents qualifying our leads, an AI content engine, and an ad pipeline running on AI-generated assets. Total transformation.
Alex Reeves
Founder · Lumen Marketing Studio
Our team was spending 3 hours a day on CRM updates and follow-up emails. Now that's zero. They focus on actually serving clients.
Sarah Chen
Director · Bright Smile Dental
Went from 7 manual steps to onboard a client to fully automated. The n8n build they delivered is exactly what we needed.
Kevin Lin
Owner · Growth Labs Agency
Also serving Dental Clinics in nearby cities
Pair it with
AI Lead Generation
Wire your automations to a live outbound machine. Leads enter your pipeline and flow through automatically.
AI Voice Agents
Add an AI receptionist at the top of your automated funnel so no call ever falls through.
AI Customer Support
Extend your automation stack into post-sale support. Handle tickets and escalations without lifting a finger.
FAQ
Common questions about 14 Hours a Week. Back On Your Side. for Dental Clinics in Portland
How does 14 Hours a Week. Back On Your Side. help Dental Clinics in Portland?
We build a custom 14 Hours a Week. Back On Your Side. system for Dental Clinics in Portland. It handles the repetitive work - lead follow-up, booking, communication - while you focus on actually serving clients. Live in 14 days.
What does 14 Hours a Week. Back On Your Side. for Dental Clinics cost in Portland?
Setup starts from $2,999 for Portland Dental Clinics. Includes the full build, integration, testing, and go-live. Ongoing managed service available after that.
Are there Dental Clinics in Portland already using this?
We work with Dental Clinics across the Portland area and similar markets. Results vary by business, but the average client sees measurable ROI within 30 days of go-live.
How quickly can a Portland dental clinics get started?
Onboarding takes 30 minutes. From there, we build your system in 14 days. You're live and generating results before the end of your first month.
Do I need technical knowledge to use this?
No. We handle all technical setup, integration, and management. You get a dashboard to monitor results. No coding, no hiring, no learning curve.
Stop Doing It Manually. Let It Run Itself.
Book a free 30-minute AI audit. We'll walk through your business and show you exactly which workflows we'd automate first - and what that's worth per month.
Get My Free AI Audit - Portland