14 Hours a Week. Back On Your Side.
for Gym Owners
Every hour your team spends on admin is an hour not coaching. AI workflow automation handles the routine — onboarding, renewals, follow-ups — so your staff focus on retention.
Automating ops for agencies, real estate teams, gyms, and clinics across US, UK & Australia
What Gym Owners typically see in 90 days
Based on average across active automation deployments
The problem
Automate the admin so your team can coach
Sound familiar? These are the three problems Gym Owners tell us they were dealing with before working with us.
New member onboarding handled manually, differently every time
Staff spending hours on admin when they should be coaching
No automatic follow-up when a member's attendance starts to drop
The solution
What it actually does for Gym Owners
Three outcomes you'll see in the first 30 days. These aren't promises — they're what our Gym Owners clients report consistently.
Automated onboarding flow from trial booking to membership sign-up
Attendance alerts and reactivation sequences triggered by no-shows
Renewal reminders, class schedule updates, and billing handled end-to-end
What's included
Everything included for Gym Owners
Process Audit
We walk every workflow in your business to find the 20% of manual tasks eating 80% of your team's time.
n8n / Make Build
We build your automations using n8n or Make — connecting every tool in your stack without a single line of code from you.
Live Monitoring
Every automation monitored, logged, and maintained. Something breaks overnight, we fix it before you wake up.
Your first automation
live within 7 days.
Workflow Audit
We interview your team, record your process walkthroughs, and map every manual task to its automation potential. You see exactly what we'll build before we build it.
Architecture Design
We design the full automation stack — which tools connect to what, every trigger and action, every edge case handled. You approve the blueprint.
Build and Connect
We build every workflow in n8n or Make, connect all your existing tools, and test every path with real data. Zero disruption to what's working.
Deploy and Monitor
We go live and monitor every automation in real time. Weekly check-ins to review performance and add new automations as your business grows.
Everything automated.
Everything maintained.
- Full workflow audit document
- n8n or Make automation builds
- CRM → email → calendar pipeline
- Lead routing and assignment rules
- Invoice and contract automation
- Client onboarding sequences
- Reporting and alerting dashboards
- All tool integrations maintained
- Weekly optimisation check-ins
One-time build fee
$2,999
- Workflow audit and architecture
- Up to 10 automation builds
- All tool integrations connected
- Testing across all flows
- Go-live support
Setup + Management
$2,999
+ $999/mo
- Unlimited automation additions
- Weekly performance review
- Error monitoring and fixes
- Monthly report
- Priority support
Not sure what to automate first? Book a free audit and we'll prioritise your highest-impact workflows.
What happens when
your ops run themselves.
Within 30 days we had AI agents qualifying our leads, an AI content engine, and an ad pipeline running on AI-generated assets. Total transformation.
Alex Reeves
Founder · Lumen Marketing Studio
Our team was spending 3 hours a day on CRM updates and follow-up emails. Now that's zero. They focus on actually serving clients.
Sarah Chen
Director · Bright Smile Dental
Went from 7 manual steps to onboard a client to fully automated. The n8n build they delivered is exactly what we needed.
Kevin Lin
Owner · Growth Labs Agency
Global reach
Serving Gym Owners worldwide
Pair it with
AI Lead Generation
Wire your automations to a live outbound machine. Leads enter your pipeline and flow through automatically.
AI Voice Agents
Add an AI receptionist at the top of your automated funnel so no call ever falls through.
AI Customer Support
Extend your automation stack into post-sale support. Handle tickets and escalations without lifting a finger.
FAQ
Common questions about 14 Hours a Week. Back On Your Side. for Gym Owners
Does 14 Hours a Week. Back On Your Side. work for Gym Owners?
Yes — 14 Hours a Week. Back On Your Side. is purpose-built for Gym Owners. We've handled the exact workflows that Gym Owners deal with daily: inbound inquiries, follow-ups, scheduling, and lead management.
What results can Gym Owners expect?
Gym Owners typically see a 40%+ increase in lead response rate and 60%+ reduction in manual admin time within the first 30 days. Specific results depend on your current processes and volume.
How long does setup take for Gym Owners?
14 days from kickoff to go-live. We handle all the configuration, testing, and integration — you just answer a short onboarding questionnaire and we do the rest.
What's included in the Gym Owners package?
Everything: system build, integration with your existing tools, testing, go-live support, and the first month of managed service. No hidden fees, no long-term contracts required.
How is this different from hiring a VA or staff member?
An AI system runs 24/7, never calls in sick, handles unlimited volume simultaneously, and costs a fraction of a full-time hire. For Gym Owners, this means coverage at every hour — including evenings and weekends when most leads come in.
Stop Doing It Manually. Let It Run Itself.
Book a free 30-minute AI audit. We'll walk through your business and show you exactly which workflows we'd automate first — and what that's worth per month.